Florida Funded Enrollment (Staff Version)
| Site: | Calvary Preparatory Academy |
| Course: | Florida Funded Enrollment Overview |
| Book: | Florida Funded Enrollment (Staff Version) |
| Printed by: | Guest user |
| Date: | Tuesday, July 21, 2026, 10:40 AM |
Description
Calvary Prep participates as an approved part-time service provider to Florida home-educated students who hold a Personalized Education Program (PEP) scholarship. While a student is on PEP, the parent is the home educator of record and directs the student's overall program; CPA supplies specific courses and support services the family selects.
This is the foundation everything else rests on. Our documentation, invoicing, and communications should consistently reflect that we are supplementing a family-directed homeschool, not serving as the student's full-time school of record during PEP participation. Keeping that consistent is what makes the program straightforward to administer and easy to substantiate.
PEP scholarships are for students who are not enrolled full-time in a public or private school. Our operating standard keeps every PEP enrollment clearly within that definition:
| Course ceiling of five. There is no statutory course cap, but a CPA semester full load is six courses. We hold PEP funded enrollment to a maximum of five courses so the part-time character is unmistakable, and we keep support add-ons modest relative to instruction. |
| Family directs the balance. For each student, note in the file that the parent directs the remainder of the education. The student's overall program is the parent's Student Learning Plan, submitted by the parent to the scholarship funding organization. |
| Records, not a diploma. During PEP participation we issue course-completion records and transcripts of credits earned — not a CPA diploma. Diploma issuance is handled only through full-time enrollment (see Section 06). |
Note: the separate PEP-Hybrid private-school pathway requires FLDOE approval and in-person attendance at least two days per week, which our online model does not meet. We operate under the part-time provider model only.
Clean books are the single most important operational habit. We run two entirely separate billing streams and never let them cross.
|
Funded stream
EMA direct pay
Eligible part-time services billed to the family's scholarship account through the EMA Marketplace. Requires CPA to be an Approved provider — confirm status before any family selects us. |
Private stream
GivingFuel direct
Anything the family pays out of pocket — extra courses, registration/administrative fees, or the full-time senior year — invoiced separately and never drawn from PEP funds. |
The test for putting a fee on the funded stream: does it correspond to an educational service actually delivered to the student? If yes, it's a candidate for PEP billing; if it's a charge for handling money or paperwork, it belongs on the private stream. Re-verify every line against the current year's Step Up PEP Purchasing Guide before listing.
| Line item | Stream | Notes |
| Individual part-time course | Funded | Priced per course in the EMA Marketplace |
| Course bundle (up to 5) | Funded | Five is the ceiling; held short of a full load |
| Assessment / placement administration | Funded | Per-student line item |
| Academic advising / Choice Navigator | Funded | Must meet navigator credential rules |
| Progress monitoring / counseling | Funded | Document the educational purpose |
| Curriculum & materials | Funded | Via MyScholarShop or reimbursement; billed separately from tutoring |
| Annual educational evaluation | Funded | By a qualified teacher; supports renewal |
| Records / transcript fee | Verify | Fundable only when tied to educational records for courses delivered |
| Registration / administrative fee | Private | Charge out of pocket; keep off the scholarship account |
| Account-handling / oversight fee | Private | Administering the scholarship is the SFO's function, not a service we deliver to the student — so it stays private-pay if charged at all |
| Full-time senior year (diploma) | Private | Out of pocket; see Section 06 |
| Instructor credential files by subject — degrees, credentials, or documented mastery — attached to each course listing and re-verified each cycle. |
| Course-completion records and transcripts for every credit earned, formatted to support the parent's Learning Plan and annual evaluation. |
| Signed Supplemental Services Agreement stating our part-time role and the parent's status as home educator of record. |
| Separate invoice trails for funded and private charges, retained per our records-retention schedule. |
Families who want their student to graduate with an accredited CPA diploma have a clean, optional path: enroll full-time for the senior year, out of pocket, and bring earned credits into a CPA graduation plan. Because this year is fully private-pay and draws no PEP funds, it sits entirely outside the scholarship rules. Handle it in this sequence:
| A |
Evaluate credits
The registrar reviews credits earned at CPA (part-time) and at other accredited schools, and maps them against CPA graduation requirements as a WASC-accredited school. Accepting transfer credit toward our diploma is standard accredited practice.
|
| B |
Transition cleanly out of PEP
A student cannot draw PEP funds and be full-time enrolled at the same time, so coordinate the timing: the family completes the PEP/home-education exit with the SFO and district, and full-time enrollment begins after that transition — no overlap. Confirm the switch deadlines and mechanics with Step Up before scheduling.
|
| C |
Enroll full-time, private-pay
The senior year is invoiced entirely on the private stream (GivingFuel), never PEP. During full-time enrollment CPA is the school of record, which is what allows us to issue the diploma.
|
| D |
Complete requirements & graduate
Student finishes the mapped graduation plan and earns the accredited CPA diploma. Confirm that the family's Florida compulsory-attendance obligation for the full-time year is satisfied through the enrollment.
|
| Confirm provider approval and out-of-state online-provider requirements with Step Up for Students provider support. |
| Have a Florida education attorney review the Supplemental Services Agreement, the two-stream billing model, and the senior-year transition steps. |
| Re-verify the fee schedule against the current year's PEP Purchasing Guide; program rules and award amounts are set annually. |
| Confirm switch timing with Step Up for any student moving from PEP part-time to full-time senior enrollment, so there is no funding-and-enrollment overlap. |
| Keep classification consistent across contracts, invoices, marketing, and records — part-time provider during PEP, full-time school of record only during private-pay full-time enrollment. |
Calvary Preparatory Academy — Florida PEP Operations & Compliance Guide (internal). Our standard: fund only genuinely part-time services delivered to the student, keep the two billing streams separate, and let the parent remain the home educator of record throughout PEP participation.
This guide is an internal operating standard, not legal advice. Florida scholarship rules, eligible-expense lists, provider requirements, and switch procedures are administered by Step Up for Students under Florida Statute 1002.395 and change by program year. Confirm all specifics with Step Up for Students and a licensed Florida education attorney before enrolling students, accepting funds, or executing a senior-year transition.
1. Florida Funded Enrollment
A part-time home for
Florida PEP families.
A compliant supplemental-provider model that lets home-educated Florida students spend their Personalized Education Program funds on real CPA coursework — without ever crossing the line that would cost them the scholarship.
The honest version of the plan
The earlier concept — enroll a student full-time at CPA while presenting them to Florida as a part-time homeschooler — cannot work, and pursuing it would put families' scholarships and CPA's standing at risk. Florida draws one hard line, and the entire model has to sit cleanly on the right side of it.
What does work is genuinely good business: CPA operates as an approved part-time service provider to home-educated PEP students. The parent directs the education and is the school of record; CPA sells individual courses and eligible support services that families pay for with PEP funds, plus anything extra out of pocket. It scales, it's defensible, and it fits CPA's existing part-time tier almost exactly.
One rule the whole model obeys
PEP eligibility rests on a single bright-line requirement: the student cannot be enrolled full-time in a public or private school. A PEP student is, by statute, one whose instruction is directed by the parent — the parent satisfies the compulsory-attendance requirement, not CPA. Step Up is explicit that PEP families may not use the full-time school-enrollment function in the EMA platform; that function is for full-time, in-person learners only.
Is CPA supplementing this family's homeschool, or replacing it?
Supplementing is fundable. Replacing is not. If CPA is functioning as the student's full-time school — full course load, diploma track, school of record — the student is a full-time private-school student and is categorically ineligible for PEP, and the scholarship is forfeited if the state finds the full-time enrollment.
Genuine part-time
Parent is school of record and files the Student Learning Plan. CPA delivers a limited set of courses (up to five, as a hard ceiling) and eligible support services. The family covers the rest of the education themselves. CPA issues course-completion records, not a full CPA diploma.
Full-time in disguise
Student carries a full CPA course load on a CPA diploma track while paperwork calls them "part-time homeschool" to unlock funds. This is a misrepresentation of enrollment status — the discrepancy is the violation, not a formatting problem to solve.
There is a separate, legitimate lane — the PEP-Hybrid eligible private school — but it requires in-person attendance at least two full days per week at an FLDOE-approved Florida location. An online California school can't meet that, so it isn't the route for CPA today.
Where the real risk sits
The part-time-provider model is well-trodden — providers across Florida run it. The risks are concrete and manageable, and each one maps to a specific safeguard.
Provider approval comes first
To receive PEP funds by direct pay through the EMA Marketplace, CPA must appear as an Approved provider. Families can only route funds to approved providers; an unapproved listing means families front the cost and chase reimbursement, which stalls enrollment. Confirm CPA's path to provider approval with Step Up before marketing anything. As an out-of-state online provider, expect extra scrutiny of qualifications.
Eligible services catalog
PEP funds cover a broad range of parent-directed educational expenses, and CPA can itemize each one as its own line. The test for every fee: does it correspond to an educational service actually delivered to the student? If yes, it's a candidate; if it's a charge for handling money or paperwork, it isn't. Confirm current eligibility against the year's Step Up PEP Purchasing Guide before listing.
| Service | PEP eligible | How CPA offers it |
|---|---|---|
| Individual course instruction (part-time) | Yes | EMA Marketplace listings, priced per course — core of the model |
| Course bundles (up to 5 courses) | Yes | Packaged part-time tutoring; five is the ceiling, held short of a full load |
| Assessment & placement administration | Yes | Norm-referenced / placement testing as a per-student line item |
| Academic advising / Choice Navigator | Yes | Graduation planning, course selection, college & career — per session or package; must meet navigator credential rules |
| Progress monitoring / academic counseling | Yes | Billed within tutoring or as a Navigator service — document the educational purpose |
| Curriculum & instructional materials | Yes | Via MyScholarShop or reimbursement — billed separately from tutoring |
| Annual educational evaluation | Yes | By a qualified teacher; supports the family's renewal |
| Academic records / transcript fee | Case by case | Defensible only when tied to educational records for courses delivered |
| Electives & enrichment | Case by case | Fundable when tied to an approved educational purpose; document the benefit |
| Registration / administrative fee | Private pay | CPA's existing enrollment fee — charge families out of pocket, never draw it from PEP |
| "Voucher oversight" / account-handling fee | No | Not an educational service to the student — administering the scholarship is the SFO's role, not a fundable expense |
| Full-time CPA diploma track | No | Private-pay only, outside PEP — cannot be funded for a PEP student |
Pricing and revenue
The design principle is simple: fund what's genuinely part-time through PEP, invoice everything else privately, and never let the two touch. Price funded courses at or slightly below CPA's current single-course rate to stay competitive in the Marketplace; reserve bundle discounts for private-pay families adding a fifth or sixth course.
Scaling strategy
The online model carries low marginal cost, so scale comes from volume and provider reputation rather than fixed overhead. Get approved, seed a strong first cohort, and let the Marketplace listing and Florida homeschool networks compound. Prioritize high-enrollment cores — English, Math, Bible, Spanish — where CPA's staff coverage is deepest, and add electives as demand proves out. Florida's PEP program is authorized to serve up to 140,000 students in 2026–27, so the ceiling on demand is not the constraint; approval and delivery quality are.
Four phases to launch
Get approved & documented
- Apply for CPA provider approval with Step Up / EMA; confirm the out-of-state online provider requirements up front.
- Assemble instructor credential files by subject — real degrees, credentials, or documented mastery per course.
- Draft a Florida-specific "PEP Supplemental Services Agreement" stating CPA's part-time role and the parent's status as school of record.
Build the Marketplace listing
- List individual courses, bundles of up to five courses, and add-ons (assessment administration, advising sessions, evaluation).
- Set funded pricing at or just below the current single-course rate; keep private-pay pricing on a separate sheet.
- Map each course to its qualified instructor with proof attached — prioritize the cores.
Reach Florida families
- Publish a "Florida PEP Families" page framing CPA as flexible part-time support for your homeschool.
- Use direct-pay through EMA for funded courses; use the existing GivingFuel link only for clearly separated private-pay items.
- Promote through Florida homeschool and Christian networks where PEP families already gather.
Teach, record, renew
- Deliver the same one-on-one instruction CPA already runs — no change to the model.
- Invoice funded courses via EMA and private courses via GivingFuel, on separate invoices, every time.
- Provide course-completion records supporting the parent's Learning Plan and annual evaluation.
Who can teach what
CPA's team covers nearly every core for part-time delivery. For the EMA listing, attach credential proof per subject. Coverage strength below reflects degrees, credentials, and documented experience — verify transcripts before listing advanced courses.
| Subject | Primary instructors | Coverage |
|---|---|---|
| English / Language Arts | Carol Robinson, Angela Witt, Kelly Cammarano, Jaime Russell | Excellent |
| Bible / Theology | Clint Kyle, Jared Beck, Kelly Cammarano | Outstanding |
| Mathematics | Nicole Paynter, Katie Fankhauser, Britt Richie-Zavaleta, Jaime Russell | Very strong |
| Social Science / History | Jared Beck, Kelly Cammarano | Strong |
| Science | Kelly Cammarano, Ashley Yim, Angela Witt, Jaime Russell | Verify for advanced |
| Spanish | Nadia Arriaga | Excellent |
| French | Lisa St. Clair | Strong (mastery) |
| Electives / Tech / PE | Nicole Paynter, Laury White, general staff | Document experience |
| College & Career (Navigator) | Nicole Paynter, Jared Beck | Meet navigator rules |
Legal & compliance checklist
- Confirm provider approval and the out-of-state online-provider requirements directly with Step Up for Students provider support.
- Have a Florida education attorney review the Supplemental Services Agreement and the funded-vs-private billing separation before launch.
- Write the "part-time, parent as school of record" language into every contract, invoice, and marketing page — no ambiguity.
- Keep funded and private-pay invoices physically separate; never credit or rebate PEP funds toward private tuition.
- Charge PEP only for services delivered to the student; put registration or account-handling fees on the private-pay side — never bill "voucher oversight" to the ESA.
- Do not market or record PEP students as full-time CPA enrollees or issue them a CPA diploma through the part-time model.
- Document instructor qualifications per subject and re-verify against the current year's PEP Purchasing Guide each cycle.
- Support families' annual obligations: Student Learning Plan on file, norm-referenced testing arranged, evaluation completed before renewal.